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Selling to the council: a guide for suppliers

The main purpose of this guide is to provide existing and potential suppliers with guidance and information about the council's procurement processes and help suppliers to increase their chances of bidding for and finding out about council tendering opportunities.

This guide has been produced to help suppliers and contractors who wish to supply Swansea Council with goods, services or works and it will:

  • help suppliers understand how the council procures goods and services.
  • identify the types of goods and services procured.
  • identify where we advertise and place notices.
  • outline the processes the council must follow in purchasing goods and services i.e. quotations, tendering procedures and awarding of contracts.

As the council purchases goods and services using public money, there is a strict requirement to achieve best value, at the same time as ensuring openness and fairness among suppliers wishing to sell to us.

To achieve these requirements, all contracts awarded must comply with the rules laid out in the council's constitution (known formally as the Contract Procedure Rules) as well as other key statutory provisions and EU public procurement directives (e.g. the Public Contract Regulations 2015).

A contract concerned with provision of services for the public in Wales will need to conform to the terms of the council's Welsh language scheme. If required, Welsh Language requirements will be clearly stipulated in contract notices and the tender or quotation documentation.

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