Admission arrangements in-year transfer 2024 / 2025

The local authority (LA) is the admitting authority for all community schools (schools funded and maintained entirely by LAs) in the area.

Admission to community schools - Primary and Secondary

Parents / carers who require a school place will be required to submit an admission application. Parents/carers can either apply online for a place at the catchment school or express a preference for a placement at an alternative school. Support can be provided for parents who need assistance if necessary. Requests will be granted unless to do so would: 

• prejudice the provision of efficient education or the efficient use of resources, and
• for voluntary aided schools, be incompatible with the admission arrangement agreed between the governing body and the LA.

(a)  Admission limits - community schools

Availability of places is determined by reference to the school's admission number. A child will be refused a place once the admission number has been reached. Parents/carers who are refused a place at the school must be given right of appeal (there is no right of appeal for nursery).

The admission number applies to all year groups. These arrangements apply to pupils transferring in years Reception to Year 11.

(b)  Oversubscription criteria - community schools

If more applications have been received for any school than there are places available, the following order of priority will apply:

1. Children who are in the care of a local authority ie. looked after children (LAC), or are previously looked after*.
2. Children who live within the school's defined catchment area. There is no guarantee of a catchment place. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.
3. Children who have a brother or sister of statutory school age at the date of their admission***. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority***.
4. Children attending a designated partner primary school but who live outside the catchment area of that school. Attending a feeder primary school does not guarantee a place in the associated secondary school. If there are more applications than places, places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.
5. Other children for whom a place has been requested for whom criteria 1 to 4 above do not apply. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

*Looked After Child (LAC) / previously looked after children - a looked after child refers to a child who is looked after by a local authority in England or Wales, (as defined by Section 22 of the Children Act 1989 and Section 74 of the Social Services and Wellbeing [Wales] Act 2014) at the time the application to a school is made and who the Local Authority has confirmed will still be looked after at the time of admission to the school.  Previously looked after children: looked after children who cease to be so because they were adopted or became subject to a residence order, or special guardianship order immediately following having been looked after (as defined by the Welsh Government School Admissions Code document no. 005/2013).  Evidence will need to be provided for all LAC criteria applications

**The measurements will be taken from outside the entrance to the property (house or flat) to the nearest official school entrance. The local authority GIS computer programme is used when undertaking the measurement.

***A brother or sister will be defined as a natural or legally adopted child of either parent living at the same address. In any circumstances in which there is one place available and the next eligible children are twins/triplets then the LA will admit both/all children. Statutory school age is defined as pupils who are between age 5 and 16 ie. pupils in any year group between and including Reception to Year 11.

The LA will not provide transport or make any contribution towards transport costs for children admitted from outside the school's defined catchment area.  However, if the catchment area school is full in the year group, transport will be provided to the nearest school with room if that school is more than 2 miles for primary or 3 miles for secondary from the home address.  The LAs School Transport Policy and school transport information is available on the Council website here: School transport.

Children who have Additional Learning Needs

The oversubscription criteria does not apply to pupils for whom the LA holds an Individual Development Plan (IDP) where the LA has named a school in section 2D.1 of the IDP or a Statement of Special Educational Needs, although the rights of parents to be involved in the placement of their child are protected in law.  The LA in consultation with Parents/carers and schools will determine the school at which education is to be provided.  The LA reserves the right to name a school which is not the catchment area school.

Schools have a duty to admit children with an Individual Development Plan (IDP) where the LA has named a school in section 2D.1 of the IDP or a Statement of Special Educational Needs, who have been placed in a school by the LA and these pupils are counted towards the number admitted up to the admission number unless they are placed in a Special Teaching Facility with planned places.

Please note that the information contained in this publication is correct at the time of being published, but subject to change based on new guidance / legislation being issued which was not available when published.

Voluntary Aided Schools

In Swansea we have Voluntary Aided church schools (these are Roman Catholic, Church in Wales).  Requests for admission to voluntary aided schools will be determined by reference to admission criteria set by the governing body.  The governing bodies of Voluntary Aided Schools are responsible for determining their own admission arrangements.

(c)  Admission procedures - community schools

Parents / carers will be asked to apply for a place for their child at the catchment school or to state a preference for an alternative placement using the admission application.

Requests for admission will be granted provided there are places available. Where admission requests exceed the number of places available, as determined by the published admission number, applications will be allocated by applying the local authority's oversubscription criteria.

The main residential address should be used when applying.  Addresses which have restrictions on occupancy (such as chalets or caravans on holiday parks with seasonal restrictions on occupancy) cannot be used as a permanent address.

Children attending the nursery class of a school will not have an automatic right of admission to full time education at the same school. Parents / carers will need to apply for a place along with other applicants at the appropriate time.

Attending the nursery at any school does not guarantee a place in the reception class.

Attending a partner primary school does not guarantee a place in the associated secondary school.

There is no guarantee of a place at a school even if you move into the catchment area for a school.

Admissions will not be determined on the basis of selection criteria involving the sitting of tests, viewing of school reports, or interviewing pupils with or without parents/carers for the purpose of assessing ability or aptitude.

Parents / carers who reside outside of the City and County of Swansea local authority should also make an application with their own local authority (the local authority to whom they pay council tax) as, in the event the school(s) applied for in Swansea are oversubscribed the LA will be under no duty to offer a place at an alternative Swansea school.

Right of appeal

Parents/carers will be informed, in writing, as to whether their application has been successful.  Where their application has been refused parents/carers will be informed in writing that they have right of appeal to an independent appeal panel (there is no right of appeal for nursery).  If they exercise that right, the appeal must be forwarded to the School Support Unit at the Civic Centre. The appeal will be considered by an independent appeal panel of 3 or 5 people comprising lay members, and persons with experience in education.

Please note: Because of the statutory class size maximum of 30, there are very restricted circumstances in which an appeal for a place in an infant class (Reception, Year 1 and Year 2) can be successful. The restricted circumstances are outlined in Annex C - point C.4 of the Welsh Governments School Admission Appeals Code - document no: 007/2013.

Waiting lists

For all admissions, where parents/carers are refused a place for their child / children they are automatically placed on the waiting list and an opportunity to meet with an independent appeal panel is offered (there is no right of appeal for nursery). Pupils names will remain on the waiting list for the whole academic year and will only be removed if they are successful at appeal or if a parent confirms in writing that they no longer wish their child/ren(s) name to remain on the waiting list. If a place becomes available it will be allocated by the LA in accordance with the oversubscription criteria.

The LA will be under no duty to comply with preference expressed otherwise than in accordance with its arrangements.