Childcare offer - terms and conditions for childcare provider

The childcare provider shall agree to:

• Being registered and approved by Care Inspectorate of Wales (opens new window).
• Complete a data protection questionnaire in respect of Swansea Family Information Service.
• Have a valid public liability insurance certificate.
• Have a quality assurance certificate (if applicable).
• Produce an up to date record of all staff qualifications and training.
• Ensure planning is in place for individual needs and preferences.
• Ensure staff have the appropriate experiences, qualifications, skills and ability to provide quality provision and actively embrace new training and initiatives in the Early Years and childcare development.
• Advise Swansea Council of any variation or notifications submitted to CIW.
• Provide funded childcare hours to eligible parents that does not exceed 20 hours per week or 30 hours during the holiday period.
• Provide appropriate individual learning plans for children identified with Additional Learning Needs or emerging disabilities.
• Consider the welfare and wellbeing of the children in your care.
• Effectively engage with partner organisations to raise and maintain standards.
• Provide Swansea Council with 2 months formal notice if the setting intends to withdraw from the childcare offer pilot or suspend registration with CIW.
• Inform Swansea Council's offer team of any child's unauthorised absence for 10 consecutive days or more.
• Inform Swansea Council immediately if the parent's circumstances change warranting them ineligible for the offer.
• Submit monthly registers to Swansea Council reporting actual hours used, days attended and unused hours.

I (the childcare provider) understand that:

• When I confirm an agreement with a parent we are entering into a direct legal contract, and the council shall incur no obligations or liabilities in relation to that contract.
• A parent who exceeds their 8 week grace period and continues to use the childcare element, the parent is responsible for paying these additional fees.
• Parents who agree to additional services such as meals, snacks, transport, additional hours and trips etc. will be invoiced. Swansea Council will not be responsible for these payments should a parent terminate their contract.
• I will not charge parents any hourly top-up fees for the 3 and 4 year olds who are attending under the terms of the offer.
• I will ensure, as far as possible, that childcare is provided flexibly in order to help meet the needs of working parents.
• I will provide bilingual or Welsh language provision and resources where possible.

Any suspicion of fraudulent behaviour will be investigated by Swansea Council, this agreement will be terminated, Welsh Government may be informed and the council may withhold or recover all or part of the funding paid or payable to the provider in the following circumstances:

• there is a breach of any of the terms of this agreement, examples of what might constitute a breach include, but are not limited to the following:
  • failure by the provider to follow the guidelines and be deemed by Swansea Council to be charging excessive or unreasonable additional fees;
  • the provider registration form and supporting documentation being completed dishonestly or with incorrect or misleading information;
  • the provider failing to return monthly registers including invoices and termly monitoring and evaluation reports to Swansea Council;
  • any finding of fraudulent behaviour by Swansea Council;
  • CIW registration being suspended or terminated, the provide becomes bankrupt or insolvent, or has a receiving order made against him, or makes an arrangement with his creditors or (being a corporation) commences to be wound up, not being a voluntary winding up for the purpose of reconstruction or amalgamation, or has a receiver appointed by a Court in addition, the council reserves the right to withhold or recover all or part of the funding where there has been an over-payment resulting from a change in the eligibility status of the parent(s).