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Welsh Government privacy notice

Privacy notice for the monitoring information returns for services used of the childcare offer.

The Welsh Government has access to personal and sensitive data of parents, carers and children receiving services from local authorities.

The collection of this data is necessary to enable the operation of, and to provide information which will help the Welsh Ministers to make decisions relating to the development of the policy in relation to, the childcare offer which is being delivered to improve economic and social well-being in Wales in accordance with section 60 of the Government of Wales Act 2006.

Personal data is defined by the Data Protection Act 1998 and General Data Protection Regulation (GDPR) 2016 as information from which a living individual can be identified.

Sensitive personal data is defined by section 2 of the Data Protection Act as personal data consisting of detailed information relating to the data subject such as gender, ethnic group, or health condition.

You, as either the parent or carer of such a child, have the right to be informed about the processing and uses of this data by Welsh Government.

Which data does Welsh Government have access to?

Local authorities provide details of you, as either the parent or carer of such child, or children and the children receiving services under the childcare offer from them to Welsh Government, and this will include:

  • personal and sensitive personal information about you and your child, such as date of birth, gender, ethnic group, and special educational need status;
  • basic details of the service provided to you (or your child) and why these are provided.

However, the data sent to Welsh Government will not include your name or that of your child.

How will the data be used by WG?

The data sent to Welsh Government will be used:

  • to measure how well Welsh Government and Local Authorities are delivering their services to you and your child;
  • to support improvements to these services;
  • to allocate money to local authorities and others; or
  • to support wider research into the provision of services to you and your child, or others;
  • to link data from this form to other data sources for the purpose of evaluating the impact of the project on the individuals who take part.

The data sent to Welsh Government will not be used by them:

  • to take any action in relation to you or your child; nor
  • to identify you or your child in any reports.

The data sent to Welsh Government will be held securely by it and it will only be shared with others under strict controls. It will never be shared in such a way that would allow you or your child to be identified.

As part of its role as data controller for the data that is transferred to Welsh Government, Welsh Government may share the data provided to it with non-government agencies and researchers, but only for statistical or research purposes. In every case, data items which could identify individuals will be removed and any such disclosures will be approved and controlled by an appropriate WG data access agreement which will:

  • ensure secure transfer, storage and eventual destruction of the data;
  • limit the use to the specific requirement identified; and only allow the data to be stored for the duration of the research project.

Results from analysis carried out using the data but using aggregated totals may be made available in statistical or research publications released via the WG website and also via data placed on the StatsWales data website, available here: Gov.Wales/Statistics and research.

Your rights

The Data Protection Act (1998) gives individuals certain rights in respect of the personal data held on them. Whilst not intending to be exhaustive, examples of these rights include:

  • the right to ask for and receive copies of the personal data the Welsh Government holds about you (you may have to pay a small fee for this), although some information can sometimes be legitimately withheld
  • the right, in some circumstances, to prevent the processing of personal data if doing so will cause damage or distress
  • the right to ask for wrong information to be put right
  • You also have the right to ask the Information Commissioner, who enforces and oversees the Data Protection Act 1998, to assess whether or not processing of your personal data is likely to comply with the provisions of the Act.

Further information

If you have any further questions about how data about you (or your child) will be used by Welsh Government, wish to withdraw consent to prevent the processing of your personal data, or if you have any concerns about the accuracy of personal data or wish to exercise any of your rights under the Data Protection Act 1998, please write to us using the details below:

Hannah Thomas
CP2, Crown Buildings
Cathays Park
CF10 3NQ

Tel: 0300 025 0508


The Welsh Government's Data Protection Officer can be contacted at the same address. Email:

The Information Commissioners Office can be contacted on Tel: 01625 545745.

The Freedom of Information Act and your information

The Welsh Government is subject to the provisions of the Freedom of Information Act 2000 (FOI) and the Environmental Information Regulations 2004 (EIR). This means that some information held on you is potentially disclosable if it is captured within the scope of a FOI request. Should any information you have supplied to us be caught by such a request Welsh Government would normally consult you and seek your views on what harm, if any, would arise from the release of the information into the public domain.

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