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City and County of Swansea privacy notice

Privacy notice for services used in respect of the childcare offer.

Your personal and sensitive data will be collected by the City and County of Swansea for the specific purposes of administering and processing your registration for the childcare offer.

Personal data is defined by the Data Protection Act 1988 as information from which a living individual can be identified.

Sensitive personal data is defined by section 2 of the Data Protection Act as personal data consisting of detailed information relating to the data subject such as gender, ethnic group, or health condition.

What information do you collect?

Local authorities have to collect details about you, as either the parent or carer of a child in applying for or in receipt of the childcare offer, and the child(ren) receiving services under the childcare offer and this will include:

  • personal and sensitive personal information about you and your child, such as date of birth, gender, ethnic group, and special educational need status;
  • basic details of the service provided to you (or your child) and why these are provided;

What do we use your personal information for?

Information collected from you may be used in the following ways:

  • to ensure eligibility of the childcare offer;
  • to allocate money to childcare providers in respect of child(ren) receiving services under the childcare offer;
  • to measure how well local authorities are delivering their services to you and your child;
  • to submit monitoring returns to Welsh Government;
  • to support improvements to these services; or
  • to support wider research into the provision of services to you and your child, or others;
  • to link data from this form to other data sources for the purpose of evaluating the impact of the project on the individuals who take part.

Your rights under the Data Protection Act

The Data Protection Act 1998 gives you certain rights in respect of the personal data held about you. Whilst not intending to be exhaustive, examples of these rights include:

  • The right to receive copies of the personal data we or the Welsh Governmend holds about you (you may have to pay a small fee for this), although some information can sometimes be legitimately withheld.
  • The right, in some circumstances, to prevent the processing of personal data if doing so will cause damage or distress.
  • The right to ask for wrong information to be corrected.
  • The right to ask the Information Commissioner, who enforces and oversee the Act, to assess whether or not the processing of your personal data is likely to comply with the provisions of the Act.

Under the Data Protection Act we are expected to ensure that any personal information we hold about you is reliable and up-to-date; inaccurate or misleading information will be checked and corrected as soon as you bring this to our attention. Any decisions that affect you should be based on accurate information.

How long do we keep your personal information?

The City and County of Swansea will retain information submitted on the registration form for the current year plus 6 years.

How to complain about our handling of personal information

We encourage people who are unhappy with our handling of personal information to make a comment or complaint and such complaints will be dealt with in the same way as any other complaint about our services.

Independent advice

For independent advice about data protection, privacy and data-sharing issues, you can contact:

Information Commissioner's Office - Wales
2nd Floor
Churchill House
Churchill Way
Cardiff CF10 2HH

Tel: 029 2067 8400

Fax: 029 2067 8399


Website: ICO - Information for the public

Further information

For further general information or advice about how the City and County of Swansea processes personal data and your rights please see Your guide to data protection.

If you wish to withdraw consent to prevent the processing of your personal data, or if you have any concerns about the accuracy of personal data or wish to exercise any of your rights under the Data Protection Act 1998, please contact us using the details below.

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