How Welsh Government use your data for Lifelong Learning
It is mandatory that the Lifelong Learning Wales Record (LLWR) privacy notice is seen by each learner during the enrolment process and for those learners that are currently in learning.
Guidance for learners attending face-to-face classes
You MUST NOT attend class if:
- You have tested positive for Covid within 7 days of your class;
- You are currently awaiting results of a Covid test;
- You have a new continuous cough, high temperature or loss of taste or smell;
- You live or have been in contact with anyone who has tested positive for Covid or has had symptoms of Covid in the last 14 days. (Note: if you have received two vaccinations this does not apply).
When attending class:
- Hand sanitiser MUST be used when entering the venue;
- A face covering MUST be worn whenever you are not seated at the space allocated and when entering and leaving the venue (unless you are exempt from doing so);
- You MUST regularly sanitise or wash your hands;
- You MUST maintain a 2 metre distance from other learners and the tutor at all times.
The learning programme you are about to enrol on is funded either directly by the Welsh Government or part funded via the European Social Fund (ESF) through the Welsh Government.
Your participation in the programme is dependent on you providing personal data. The legal basis we rely on to process your personal data is article 6(1)(e) of the General Data Protection Regulation. This allows us to meet our legal duties and administer and monitor the funding we provide. Where you provide special category information, such as ethnicity, this will be processed with your consent. A full list of special category data can be found using the following link: gov.wales/lifelong learning wales record privacy notice
The Welsh Government will be the data controller for the personal information you provide.
If your programme is ESF funded, you will be asked by your learning provider to supply additional evidence such as a passport, recent payslip or qualification certificate. A copy of this evidence will be kept by your learning provider for ESF audit purposes, and a sample of learner evidence across providers will be sent to the Welsh Government.
What will the Welsh Government use your information for?
The Welsh Government uses your data for funding, planning and policy development as well as monitoring learner outcomes (such as achievement of qualifications, learner progress and destinations).
Additionally, your data will be used in official statistics and research about post-16 learning, including how health and individual circumstances affect the educational outcomes of learners in Wales. Our official statistic reports give an overall picture of learners in Wales, what they study, their achievements and their destinations after they leave learning. They include, for example, information on patterns in learners' gender, ages, and the qualifications, subjects and levels they are studying. Individual learners cannot be identified in these publications.
Research organisations will also use post-16 learner data to evaluate Welsh education policies and programmes. As part of these evaluations, they may also conduct optional learner surveys, which will assess the impact of a programme on the individual learner as well as contribute to future Welsh Government policy development, for example, establishing how much apprectices are paid, which then contributes to developing a national minimum wage policy.
In order for the Welsh Government to evaluate the impact of its programmes on certain groups of learners, we will link your data with other educational records we hold, such as the Pupil Level Annual Schools Census, Welsh Examinations Database and Higher Education Statistics Authority. We use this linked data to help us understand the progress and outcomes of learners in Wales, to inform our research, performance measures and statistical publications. We may also share this linked data with researchers and with our partners, including Estyn and Qualifications Wales, to help them carry out their own data analysis to inform inspections and reviews. Individual learners cannot be identified in the linked data we share with our partners.
A more detailed list of how your data is used can be found using this link: gov.wales/lifelong learning wales record privacy notice
Who the Welsh Government shares your data with and why
Please go to the following link: gov.wales/lifelong learning wales record privacy notice for the full version of the privacy notice for a complete explanation of who we share your data with and why.
Your rights and choices under the General Data Protection Regulations (GDPR) include:
- access to the personal data the Welsh Government holds on you;
- requiring the Welsh Government to rectify inaccuracies in that data;
- objecting to processing on grounds relating to your particular situation (in some circumstances);
- restricting processing (in some circumstances);
- having your data erased (in certain circumstances);
- lodging a complaint with the Information Commissioner's Office (ICO) who is the independent regulator for data protection.
|Data type||Data retention period||Data uses|
|Further education and adult learning||Your data will be deleted after 10 years||This enables the Welsh Government to analyse learner data and create reports over a period of time. These reports will be used to help inform policy decisions or to forecast future funding. Where learning is ESF funded, data is kept so that it can be checked and audited. The timescales for keeping data are decided by the European Union.|
|Work based learning||Your data will be deleted 10 years after the end of the contract period.||As above.|
|Welsh for adults||Your data will be deleted after 6 years.||As above.|
Your data will be kept for a longer period for statistical and research purposes.
For further information about the information which the Welsh Government holds and its use, or if you wish to exercise your rights under the GDPR, please write to us using the details below:
Data Protection Officer, Welsh Government, Cathays Park, Cardiff, CF10 3NQ.
To contact the Information Commissioner's Officer, please see details below:
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Tel: 029 2067 8400 (Wales helpline) or 0303 123 1113 (UK helpline).
Notifications of changes
This privacy notice was last updated on 29 June 2020 and we keep it under regular review to make sure it is up to date and accurate. We will always notify you of changes to the use of your data via this privacy notice and your provider The Lifelong Learning Team. All of the Welsh Government's processing will comply with data protection legislation.
If you prefer not to supply your special category data at any time, you must contact your learning provider who will update your record.