Freedom of information statistics
Details of the number of freedom of information (FOI) requests received by us.
We undertake the following actions to manage FOI requests:
- FOI request is received
- The FOI is logged and a deadline date assigned (inline with the FOI Act)
- The FOI is passed to the relevant FOI officer to gather the response
- The FOI officer responds to the FOI, copying in the relevant section to close the FOI.
Information governance resources
Information governance is operated as a dispersed model within Swansea Council and there are no dedicated posts (as opposed to shared responsibilities and networks) or budget to deal with FOI requests, other than the statutory post of Data Protection Officer on pay grade 12.
Every department has an identified FOI officer responsible for gathering the data required to respond to a FOI request. These duties are on top of their day-to-day duties.
Number of request and reviews
Please note that we introduced a new FOI system in October 2024 so the 2024/25 stats are split:
October 2024 - March 2025
- Total number of FOIs raised - 681
- Total number of FOIs breached - 86
- Average duration - 21 days 13 hours
| Apr - Sept 2024 | 2023/24 | 2022/23 | 2021/22 | 2020/21 | |
|---|---|---|---|---|---|
| Number of requests | 796 | 1,346 | 1,232 | 1,136 | 983 |
| Number of requests answered within deadline* | 630 | 1,113 | 966 | 772 | 618 |
| Number of requests answered within 20-40 days | 133 | 200 | 146 | 214 | 195 |
| Number of requests answered after 40 days | 4 | 13 | 22 | 63 | 96 |
| Number of requests charged for* | 0 | 0 | 0 | 0 | 0 |
| Number of requests never answered | 29 | 20 | 98 | 87 | 74 |
| Number of reviews | 31 | 25 | 44 | 45 | 30 |
* inline with the requirements of the Freedom of Information Act 2000
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