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Coronavirus staff update - 15 October 2020

Update on absence reasons related to Coronavirus.

It is important all absence relating to Covid-19 is recorded correctly and codes have been established for recording absences and notified to Managers / Headteachers.

Special leave arrangements

If you have access to Self Service this should go through planned leave on Oracle. If you don't have access to Oracle, please complete the special leave form and pass onto your line manager for approval. This needs to be forwarded onto Workforce Transactional Team on the following email address -

Word Document Special Leave Application Form (Word, 90KB)Opens new window


Schools should continue to record all absences on the monthly returns in line with normal reporting procedures, ensuring that the relevant code is detailed on the return.

Please note CV- Shielding, CV - Vulnerable and CV - Pregnancy are no longer in use, the list has been updated in line with Welsh Government guidelines.

Updated codes

The following list for use contains the updated reasons:-

CV - Available to Work

CV - Risk Assessment - High

CV - Self Isolate - Advised/Contact

CV - Self isolate - Household

CV - Self Isolate - School Closed

CV - Self Isolate - TTP

CV - WFH Instruction

If you have any questions please direct them to the Service Centre Helpdesk via the following email address -

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