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NDR Emergency Fund - January 2022

Welsh Government have introduced the 'NDR Emergency Fund' grant schemes to support businesses with their immediate cash flow and to help them survive the economic consequences of additional restrictions necessary to control the spread of Covid-19 between 26 December 2021 and 14 February 2022.

Welsh Government has determined the eligibility criteria for the grant scheme and have asked local councils to administer the grants on its behalf.

Which business sectors are eligible for the new grant?

Retail, hospitality, leisure, tourism businesses and their supply chains that are impacted by the restrictions imposed from December 2021 and are liable to pay Business Rates, will be entitled to a grant payment if they satisfy all the eligibility criteria.

For a business to be eligible for any of the grants, all of the following criteria must be satisfied:

  1. The premises occupied by the business must have been on the Non-Domestic Rating list as of 1 September 2021.
  2. The ratepayer needs to have been in occupation of the premises as of 30 November 2021.
  3. The business must have been actively trading up to 13 December 2021 and is expected to trade to 14 February 2022.
  4. The applicant must confirm that no redundancies will be made for the period of the funding to 14 February 2022.
  5. The applicant must confirm that the business will comply with all Welsh Government regulations and guidance to protect their staff and the public.
  6. The applicant must confirm that the amount of grant being provided does not exceed the amount of revenue generated by this business per year.
  7. The applicant must confirm that receipt of the grant would not breach any state subsidy rules (it is the businesses responsibility to ensure the subsidy rules are not breached).

How much will the grants be?

Grant A 

A £2,000 cash grant payment for hospitality, retail, tourism and leisure businesses (and their supply chains) occupying premises that qualify for Small Business Rate Relief (SBRR).

Grant A will also apply to ratepayers eligible for charitable relief and Community Amateur Sports Clubs (CASC) relief, operating in the hospitality, retail tourism and leisure sectors occupying properties with a rateable value of up to £12,000. Also not-for profit bodies operating in these sectors and receiving discretionary rate relief may also be eligible.

The same ratepayer may only receive Grant A for a maximum of two properties in each local authority area.

Grant B

A £4,000 cash grant payment for hospitality, retail, tourism and leisure businesses (and their supply chains) occupying premises with a rateable value between £12,001 and £51,000.

Grant B will also apply to ratepayers eligible for charitable relief and Community Amateur Sports Clubs (CASC) relief, operating in the operating in the hospitality, retail, tourism and leisure sectors occupying properties with a rateable value between £12,001 and £51,000. Also not-for profit bodies operating in these sectors and receiving discretionary rate relief may also be eligible.

Grant C

A £6,000 cash grant payment for hospitality, retail, tourism and leisure businesses occupying premises with a rateable value between £51,001 and £500,000. 

Grant C is available to not-for-profit organisations occupying eligible hospitality, retail, tourism and leisure properties.

Self-catering accommodation

Welsh Government have decided that in relation to self-catering accommodation, such properties will not be eligible for the grant unless one of the following criteria are met:

  • the self-catering property can accommodate for 30 people or more or
  • the self-catering accommodation is classed as an outdoor education centre.

Supply chain businesses

Businesses operating in the supply chains for the retail, hospitality, leisure and tourism sectors will be eligible for these grants where they can demonstrate a material impact of greater than a 40% drop in turnover to their enterprises as a result of the additional restrictions in the period between 13 December to 14 February, compared to the same period in 2019 / 2020 (or if a new business established after that date, in September / November 2020).

Are any businesses / premises not eligible for these grants?

Welsh Government have decided that premises that are excluded from eligibility from the current Retail, Leisure and Hospitality Rates Relief scheme, will be excluded from eligibility for this grant. For example: Gaming establishments that usually have access limited to people aged 18 and over and are a) not entitled to Small Business Rate Relief and b) where gambling rather than amusement is the predominant activity, will not be eligible for grant support. Also financial services (such as banks and building societies) and medical services (such as vets and dentists) will not be eligible.

Details of the current Retail, Leisure and Hospitality Rates Relief scheme can be found at: https://businesswales.gov.wales/non-domestic-rates-retail-leisure-and-hospitality-rates-relief-wales-2021-22 

Any queries regarding why certain businesses/premises have been excluded from the scheme should be addressed to Welsh Government not Swansea Council.

Will I need to register / apply for the grant?

Yes - all eligible businesses will need to register / apply for the grants in order to receive their payments. Applications can be made using our online form from Monday 10 January 2022 and the application form will close at 5.00pm on 14 February 2022. If an application is not made in time, then a grant cannot be paid. 

The application form will ask for the information necessary to decide if a grant can be awarded and also for bank details so the payment can be made. You may have provided some of this information when applying for previous Business Rates related grants in 2020 and 2021 but as nearly a year has passed since the last of those grants were paid we are asking for up to date details.

To make an application for a grant, you will need to have created a Swansea Account. If you do not have one of these already, you will be able to create one at the start of the application process.

What if I, or my business, is not liable to pay Business Rates for the premises occupied?

You will not be able to apply for a grant as your business does not satisfy the criteria set by Welsh Government. Please see below for information about other support that may be available.

What if I, or my business, is not liable to pay Business Rates, but should be as I have not yet told the council about occupying the premises?

If you believe that you/your business should be liable to pay business rates for the premises currently occupied, and so in turn may be eligible for a grant, then you should contact the Business Rates Team by emailing business.rates@swansea.gov.uk

You will be asked for the information necessary for us to decide if you should be made liable for the rates due for your premises and will be asked to provide supporting documents where needed. For example confirmation of your ownership or your tenancy agreement. 

Please note: we will not be able to make a decision on potential liability for rates until you have provided all the information needed. Until you / your business is made liable for Business Rates, you will not be able to apply for a grant and so payment of any grant that may be due, will not be made immediately.    

Protecting public funds

If a grant payment is made following an application, and evidence subsequently emerges to show that the recipient was not eligible for that grant payment, the local authority, acting on behalf of Welsh Government, may require repayment of the grant in full or part. 

Also, should it be determined that the payment was made as a result of an act of fraud, legal action may be taken. All details will be cross-checked against information we already hold or have access to in order that fraudulent applications can be prevented.

Apply online

All eligible businesses will need to apply using our online form. Which will be available from Monday 10 January 2022. Applications must be made by 5.00pm on 14 February 2022.

To make an application, you will need to have created a Swansea Account. You may have already registered for the account if you have previously applied for previous business grants or other Council services. If you do not have a Swansea Account, you will need to create one at the start of the application process.  

Once you have created your Swansea account and/or signed in, you will see a list of headings on the left of your screen. Select 'NDR Emergency Fund'.

You will need your Business Rates account reference to apply. This is shown on your bill.

Apply online now for a non-domestic rates related grant Apply online now for a non-domestic rates related grant

Closing date for applications: 5.00pm, 14 February 2022

If you do not make an application by the deadline date, we will be unable to make a grant payment to you. We have no discretion on this point and must follow Welsh Government's rules.

If you have problems filling in the application form, please contact us and we will be able to help you with the form:

After you've applied

How long will it take for the council to approve my application and make a payment?

If you / your business are currently liable for Business Rates, is operating in one of the eligible sectors and you have provided all the necessary information in the application form, we aim to process your application in 7 working days. 

For all other applications, especially where we have not been told a business has occupied a commercial premises, applications will take longer to process as extra cross checks will need to be made to confirm eligibility. 

We estimate that we have around 4,000 applications to process which is an enormous task given to us at short notice and although extra staff will be moved from other duties to process the applications, it may be some time before you receive your payment. 

What happens if my application is approved?

We will send an email to the mailbox address you give us to tell you that your application has been approved. The payment will be in your bank account three working days after that email is sent once it has gone through the banking system. 

What If my application is not approved?

Your application will be refused if you do not meet the eligibility criteria. We will send an email to the mailbox address you give us to explain why you do not meet the eligibility criteria.

If your application is rejected and you think that we have made a mistake, or you forgot to tell us something relevant in your application, then you can send an email to business.rates@swansea.gov.uk and we will check if a mistake has been made.

If a mistake has been made - we will put it right and tell you in an email to advise you.

If a mistake has not been made and we have correctly decided that you are not entitled to a grant payment - we will send you an email to confirm the decision.

Welsh Government have confirmed there is no right of appeal against the decision.

What other help is available?

Emergency Business Fund

This fund is designed to support businesses who do not have a property or are not eligible to apply for the Non Domestic Rates Grant (NDR). You can check your eligibility and apply via the Business Wales website.

Welsh Government

In addition, impacted hospitality and leisure businesses and their supply chains will be able to apply directly to Welsh Government for top up funding from a new Economic Resilience Fund (ERF). Eligible businesses can apply for grants of between £2,500k - £25,000, with grants dependent on their size and number of employees. The application window for ERF will open in week commencing 17 January 2022.

You can check your eligibility and apply via the Business Wales website.

Business Wales will be updated with details, frequently asked question and support guidance: Business Wales: COVID-19 Support for Business.