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Purchase order numbers

We are unable to make payment to you without a valid purchase order number (PO number). You must obtain this number from us and quote it on the invoice to us.

Please ensure that you quote the relevant PO number for that specific order and that you do not inadvertently quote old PO numbers for new orders.  This will ensure that we can make payment to you as quickly as possible.

What if I do not receive a purchase order?

It is the council's policy that all requests for goods and services must be made using an official purchase order. You should request a purchase order before supplying any goods or service to the council. If you have not done so, a purchase order number should be obtained from your contact in the council as soon as possible.

Are any goods and services exempt?

Exemptions usually only apply to:

  • Utilities
  • Telecoms
  • Rate refunds
  • Purchases via Purchase Card

What does the purchase order number look like?

A valid PO number from the council will have six digits: eg 202016

What will happen to my invoice if I do not quote a valid purchase order number?

Invoices without a valid PO number will be returned to the supplier who must then obtain a valid PO number. Payment terms will only commence on receipt of a valid invoice (Quoting PO Number) which will delay payment being made to you.

What are the council's payment terms?

Our standard payment terms are 30 days from receipt of a correct invoice. 

What's the council's payment method?

All payments are made by BACS. You will need to provide your bank details on the online "Supplier Registration" form. We'll send you a link when you register.

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