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Organising an event

If you intend on holding an event involving large numbers you will need to contact the Safety Advisory Group (SAG) to ensures that the event can take place safely with the knowledge of all the relevant agencies in the County.

For many types of event involving large numbers, there is a great deal of organising to do and the SAG asks for six months notice of events likely to attract more than 500 people.  Three months notice is required for events with attendances of less than 500 people.  You may find the  PDF Document Guide to safe and successful community events (PDF, 101kb)Opens new window helpful when you are organising an event.

Some types of event will require you to attend at one of the SAG meetings to discuss your proposals.  Other smaller events may not require your attendance.

By discussing what is happening within the City and County on a particular day, all the agencies can ensure that there are sufficient resources available should there be an incident for which they are required.


Apply to hold an event


​What information is required?

If you intend holding an event please complete the  Word Document Notification of proposed entertainment (Word, 59kb)Opens new window and return it to evh@swansea.gov.uk or Housing and Public Protection, Civic Centre, Oystermouth Road, Swansea, SA1 3SN.

If your event requires alcohol, music and dancing or outdoor entertainment, you may need a premises licence for which you need to apply to Licensing.

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